Full Time / Part Time: Full Time
FLSA Classification: Exempt
Pay Type: Salary
Business Unit: Legal
Reports to: Kaitlin Pinette
Education requirements: Minimum bachelor’s degree in business administration, finance, accounting, economics or pre-law
Location: Midland, TX area or Houston, TX
Travel Requirements: 5%
Job Summary
The Contracts Specialist plays a vital role in managing and overseeing contracts. The contracts specialist is responsible for drafting, reviewing and finalizing contracts to ensure compliance with legal standards and company policies. They act as a liaison between stakeholders, contractors, customers and vendors, ensuring that all parties understand the terms and conditions of agreements. Once executed, the contracts specialist manages contract milestones and other time-sensitive obligations, as well as review contract breaches and determine response plans.This position is located in Houston, Texas and is based on an in-office work schedule.
The essential duties and responsibilities include, but are not limited to:
- Draft and review contracts, ensuring clarity, accuracy, and compliance with regulations.
- Reviews customer contracts of all types to identify risks and to ensure conformity to Company policy.
- Reviews contract terms to identify any potential risk, compliance issues.
- Examines supporting materials and agreement documents related to bids or contracts and provides guidance.
- Acts as liaison between the organization and relevant external parties to implement the contracts.
- Maintains contract records used to ensure compliance with reporting and regulatory requirements.
- Proposes alternative text/clauses for client contracts, as appropriate for the Company business.
- Ensures that the contract is thoroughly reviewed for legal, risk management, tax, and accounting issues prior to submitting to management for approval.
- Participates as a member of the negotiating team, consisting of business development and project management personnel, for establishing business terms and contract conditions.
- Monitors and administers the business provisions of contracts to ensure compliance with contractual terms and conditions.
- Advises Legal regarding scope, financial, and risk issues of contracts.
- Maintain accurate and organized records of all proposals, contract documents (i.e., Master Service Agreements, Statements of Work, Change Orders, etc.), and contracts, including key dates, milestones, and obligations.
- Performs other responsibilities associated with this position as may be appropriate.
Physical Requirements
- Able to stand and walk on concrete and uneven surfaces
- Able to push, pull, lift, carry maximum weight 100lbs
- Frequent exposure to inclement weather, bright lights, loud noises, dust, gas, and/or fumes
- Able to operate equipment and vehicles
Qualifications
- Minimum bachelor’s degree in business administration, finance, accounting, economics or pre-law
- 5+ years of contract administration (or similar) experience
- Strong written and oral communication skills, excellent interpersonal skills
- Ability to respond and resolve problems quickly and efficiently
- Organizational and time-management skills
Affirmative Action/EEO Statement
- XRI is an equal opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.
